IDNETIFY SOLUTIONS PVT. LTD.
Simple Workflow & Process
📅 June 2026 | 🧾 IDNETIFY Solutions
1. Introduction
What is CRADLE? A complete digital platform that manages everything related to startup incubation — from receiving applications to graduating successful startups. Think of it as a central control room where all incubation activities are managed digitally.
👥 Who uses this system?
| User | Role | What they do |
|---|---|---|
| Administrator | System Manager | Manages everything and everyone |
| Website Manager | Content Team | Manages public website |
| Program Manager | Program Team | Manages incubation programs |
| Evaluator | Expert Reviewers | Reviews and scores applications |
| Mentor | Industry Experts | Guides startups |
| Startup Owner | Startup Founder | Manages their startup |
| Applicant | Aspiring Founder | Applies for incubation |
| Guest | Public Visitor | Views public information |
2. The Big Picture — User Journey
Complete journey from visitor to graduated startup
┌─────────────────────────────────────────────────────────────────────────────┐
│ COMPLETE USER JOURNEY │
└─────────────────────────────────────────────────────────────────────────────┘
Step 1 Step 2 Step 3 Step 4
───────── ───────── ───────── ─────────
VISITOR APPLICANT EVALUATION INTERVIEW
(Guest) (Registered) (Review) (Selection)
───────── ───────── ───────── ─────────
• Views website • Fills form • Program Mgr • Interview
• Reads about • Uploads docs reviews with panel
programs • Submits app • Assigns to • Final decision
• Attends events evaluators
• Reads blogs • Evaluators
score
Step 5 Step 6 Step 7 Step 8
───────── ───────── ───────── ─────────
ONBOARDING MENTORSHIP GROWTH GRADUATION
(Startup Owner) (Working) (Progress) (Success)
───────── ───────── ───────── ─────────
• Startup • Mentor • Monthly • Complete
selected assigned reports milestones
• Profile • Regular • Track • Certificate
created meetings milestones • Graduate
• Mentor • Tasks assigned • Funding
assigned • Progress updates
tracked
3. Core Workflows
📥 Application Submission & Review
┌─────────────────────────────────────────────────────────────────────────────┐
│ APPLICATION SUBMISSION & REVIEW PROCESS │
└─────────────────────────────────────────────────────────────────────────────┘
START
│
▼
┌─────────────────────┐
│ 1. VISITOR │
│ Browses Website │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 2. REGISTER │
│ Creates Account │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 3. APPLY │
│ Submits Form │
│ Uploads Documents │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 4. AUTO-EMAIL │
│ Application │
│ Received │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 5. PROGRAM │
│ MANAGER REVIEWS │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 6. ASSIGN │
│ To Evaluators │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 7. EVALUATION │
│ Score Idea / Team │
│ Market / Financial │
│ Impact │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 8. RECOMMENDATION │
│ • Recommend │
│ • Not Recommend │
│ • Conditional │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 9. INTERVIEW │
│ Schedule & Conduct │
└──────────┬──────────┘
▼
┌────────┴────────┐
▼ ▼
┌───────────┐ ┌───────────┐
│10.ACCEPTED│ │10.REJECTED│
│→Onboarding│ │Send notif.│
└───────────┘ └───────────┘
🧭 Mentorship & Incubation
┌─────────────────────────────────────────────────────────────────────────────┐
│ MENTORSHIP & INCUBATION PROCESS │
└─────────────────────────────────────────────────────────────────────────────┘
START
│
▼
┌─────────────────────┐
│ 1. STARTUP │
│ Accepted & │
│ Onboarded │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 2. MENTOR │
│ Assignment │
│ (industry expert) │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 3. GOAL SETTING │
│ Milestones & KPIs │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 4. REGULAR │
│ MEETINGS │
│ Monthly review │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 5. PROGRESS │
│ TRACKING │
│ Revenue / Customers│
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 6. FUNDING │
│ SUPPORT │
│ Investor connect │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ 7. GRADUATION │
│ Certificate issued │
│ Program complete │
└─────────────────────┘
✍️ Content Management
┌─────────────────────────────────────────────────────────────────────────────┐
│ CONTENT MANAGEMENT PROCESS │
└─────────────────────────────────────────────────────────────────────────────┘
┌─────────────────────┐
│ CONTENT CREATOR │
│ (Website Manager) │
└──────────┬──────────┘
│
┌─────────┼─────────┐
▼ ▼ ▼
┌───────┐ ┌───────┐ ┌───────┐
│CREATE │ │EDIT │ │DELETE │
│Blog │ │Page │ │Event │
│Event │ │Image │ │Blog │
│Page │ │Event │ │ │
│Image │ │Blog │ │ │
└───────┘ └───────┘ └───────┘
│ │ │
└─────────┼─────────┘
▼
┌─────────────────────┐
│ PUBLISH │
│ SEO, tags, date │
└──────────┬──────────┘
▼
┌─────────────────────┐
│ LIVE ON WEBSITE │
│ Public & searchable│
└─────────────────────┘
4. User Panels — Quick Overview
🔐 role-based Each user sees exactly what they need.
┌─────────────────────────────────────────────────────────────────────────────┐ │ ADMINISTRATOR │ │ • Everything – all data, users, activities │ │ • Create/manage users • configure system • analytics │ └─────────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────────────────────────────────────────────────────┐ │ WEBSITE MANAGER │ │ • Website content & stats • visitor analytics • enquiries │ │ • Create/edit/delete blogs • manage events • success stories │ └─────────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────────────────────────────────────────────────────┐ │ PROGRAM MANAGER │ │ • All programs • applications • active startups • mentors │ │ • Create/manage programs • assign evaluators • schedule interviews │ └─────────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────────────────────────────────────────────────────┐ │ EVALUATOR │ │ • Assigned applications • pending & completed reviews │ │ • Score startups (0–100) • add comments • recommend │ └─────────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────────────────────────────────────────────────────┐ │ MENTOR │ │ • Assigned startups • meeting schedule • pending tasks │ │ • Schedule meetings • add notes • assign tasks • feedback │ └─────────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────────────────────────────────────────────────────┐ │ STARTUP OWNER │ │ • Startup profile • mentor • milestones • funding status │ │ • Update profile • manage team • track milestones • request meetings │ └─────────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────────────────────────────────────────────────────┐ │ APPLICANT │ │ • Application status • pending docs • interview schedule │ │ • Fill form • upload documents • track progress • schedule interview │ └─────────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────────────────────────────────────────────────────┐ │ GUEST │ │ • Home • about • programs • events • blogs • success stories │ │ • Register as applicant • contact • subscribe to newsletter │ └─────────────────────────────────────────────────────────────────────────────┘
5. Notification Flows
┌─────────────────────────────────────────────────────────────────────────────┐
│ NOTIFICATION SYSTEM │
└─────────────────────────────────────────────────────────────────────────────┘
SYSTEM GENERATES NOTIFICATION
│
▼
┌─────────────────────┐
│ TYPES │
│ In-app · Email · │
│ System alert │
└──────────┬──────────┘
│
┌───────────┼───────────┐
▼ ▼ ▼
┌─────────┐ ┌─────────┐ ┌─────────┐
│In-app │ │Email │ │Admin │
│on dash │ │to inbox │ │alert │
└─────────┘ └─────────┘ └─────────┘
─── examples ───
• Application submitted → Applicant: "Your application has been received."
• Evaluation assigned → Evaluator: "New application for review."
• Interview scheduled → Applicant: "Your interview is on [date]."
• Application selected → Applicant: "Congratulations! You're selected."
• Mentor assigned → Startup Owner: "Mentor [Name] assigned."
• Meeting reminder → Startup & Mentor: "Meeting tomorrow at [time]."
• Milestone approaching → Startup: "Milestone due in 7 days."
• Graduation completed → All stakeholders: "[Startup] graduated!"
6. Reporting & Analytics
┌─────────────────────────────────────────────────────────────────────────────┐ │ REPORTS & ANALYTICS │ ├─────────────────────────────────────────────────────────────────────────────┤ │ ADMINISTRATOR │ │ 📊 Application reports • startup performance • mentorship • funding │ │ 📈 Selection rate • milestone completion • revenue tracking │ │ │ │ PROGRAM MANAGER │ │ • Program performance • pipeline status • graduation rate │ │ │ │ STARTUP OWNER │ │ • Monthly progress • milestone achievement • revenue & customers │ │ │ │ MENTOR │ │ • Meetings conducted • startup performance • action items │ └─────────────────────────────────────────────────────────────────────────────┘
7. Document Management
┌─────────────────────────────────────────────────────────────────────────────┐ │ DOCUMENT MANAGEMENT │ ├─────────────────────────────────────────────────────────────────────────────┤ │ APPLICATION DOCS │ STARTUP DOCS │ PROGRAM DOCS │ │ Pitch Deck │ Monthly Reports │ Guidelines │ │ Business Plan │ Revenue Statements │ Brochure │ │ Company Registration │ Customer Growth │ Evaluation Criteria │ │ DPIIT Certificate │ Funding Documents │ Certificate Templates │ │ Financial Statements │ Milestone Evidence │ │ │ Founder / Team info │ Meeting Notes │ │ │ │ │ WEBSITE DOCS │ │ Blog images • event photos • success videos • media gallery │ │ │ │ ✅ Securely stored in MySQL • daily backup • role‑based access │ └─────────────────────────────────────────────────────────────────────────────┘
8. System Benefits Summary
┌─────────────────────────────────────────────────────────────────────────────┐ │ SYSTEM BENEFITS │ ├─────────────────────────────────────────────────────────────────────────────┤ │ ✅ 70% FASTER application processing (30d → 10d) │ │ ✅ 80% LESS administrative work (no manual data entry) │ │ ✅ 100% DOCUMENT ACCESSIBILITY (anytime, anywhere) │ │ ✅ REAL‑TIME decision making (live analytics) │ │ ✅ IMPROVED collaboration (all stakeholders connected) │ │ ✅ SCALABLE growth (unlimited startups, multiple programs) │ │ ✅ SECURE & RELIABLE (encryption, backups, enterprise‑grade) │ │ ✅ SELF‑CONTAINED (no external storage, phpMyAdmin ready) │ └─────────────────────────────────────────────────────────────────────────────┘
9. Quick Reference — What Happens When
| When this happens | System does this | Notified |
|---|---|---|
| Applicant registers | Creates account, sends verification | Applicant |
| Applicant submits application | Stores docs, confirms, updates status | Applicant, Program Mgr |
| Program Manager reviews | Assigns to evaluators, updates status | Evaluators, Applicant |
| Evaluator scores | Calculates total, stores evaluation | Program Manager |
| Interview scheduled | Sends calendar invite, updates status | Applicant, Evaluators |
| Application accepted | Creates startup profile, starts onboarding | Applicant, Program Mgr |
| Mentor assigned | Sends introduction, updates profile | Startup Owner, Mentor |
| Meeting scheduled | Sends reminders to both parties | Startup Owner, Mentor |
| Milestone completed | Updates progress, stores evidence | Program Manager |
| Startup graduates | Issues certificate, updates status | All stakeholders |
10. Simple Glossary
| Term | Meaning |
|---|---|
| Incubation | Program that helps new businesses grow |
| Startup | A new business trying to grow |
| Mentor | Experienced person who guides startups |
| Evaluator | Reviews and scores applications |
| Applicant | Someone applying for the program |
| Onboarding | Getting started in the program |
| Milestone | A goal or achievement along the way |
| Graduation | Successfully completing the program |
| Pitch Deck | Presentation explaining your business |
| DPIIT | Government department for industry promotion |
| KPI | A number that shows how well you're doing |
Thank you for your time!
This document provides a simple overview of the system. For technical details, please refer to the complete Technical Specifications document.
IDNETIFY SOLUTIONS PVT. LTD. — Your Technology Partner